IT Project Management Rostering System

Question: Describe about the IT Project Management for Rostering System. Answer: Introduction Overview of the RALS Project Overview of the project is describing the core aim of the RALS project. Gloex is one company that owns the Riverina Agricultural and Lifestyle Show. This organization is entirely dependent on their volunteers in case of the organization and other maintenance of the show. Globex wants to design a rostering system in order maintain the shows without the help of volunteers. Description of the RALS Project The dependency on the volunteers can be reduced if the organization establishes a rostering system with the project management approaches. The record keeping system of the RALS project can be implemented with the help of the computerized system architecture. The problematic situations created by the volunteers of the RALS needs to be resolved with the help of the computerized system architecture. This can improve the competitive advantages of the RALS. Part 1 Project Name, Team and Description Team Name of RALS Delight Group Project Manager Philips Fiscal Supplementary Team members France duke, Din Ambrose, John Lewis Submission Date 5th December, 2016 Project Name Riverina Agriculture and Lifestyle Show Team Charter Team charter for RALS Project Designed by: Date: Skills and Knowledge Inventory Skills and Roles of Stakeholders Stakeholders of Project Roles Skills and Knowledge Philips Fiscal Project Manager Leadership skills, managerial skills and motivational skills France duke Designer Knowledge of software, programming, coding capabilities Din Ambrose Software Developer Software knowledge, database management, critical analysis John Lewis Accountant Cost analysis, market share, pricing Roles and Responsibilities of Stakeholders Stakeholders and their Responsibilities in project List of Stakeholders Key Responsibilities of Stakeholders Project Manager The project manager is responsible for managing all the operations in organizing the show according to the demands of the customers and viewer of RALS. Successful management of the operations leads to the successful completion of the project. Project manager have the right to control as well as to maintain the issues within the project group. They are involved in managing the internal and external conflicts within the project group. Designer The RALS project team is going to develop one rostering system for maintaining all the operations smoothly. This aspect highlights the need of user interface and other software platforms that will be needed in making the system architecture efficient. Example of user interface can be GUI, command languages et. Project designer recognizes the flaws and strengths of then system architecture. Software Developer Tester has the most effective role in designing the rostering system for reducing the involvement of volunteers within their record keeping system. The codes designed by the coders should consider the demands and other important aspects that may attract the customers. This will meet all the demands of viewer and make the operations easy for the organizational members. Software developer develop the code for the RALS record keeping system in order to reduce the dependency on the volunteers of the Globex. Accountant Accountant has also important responsibility in the project management aspect. The implementation and development cost is calculated by them in order to make the entire organization in feasible way within a concerned range of price. The automatic system architecture needs the automatic financial updates also. Therefore, providing this kind of aspects are the responsibilities of the accountants. Accountant can only provide a sustainable and feasible way to introduce the supply of raw materials and other necessary things within the project environment. Team Communication Location and Time arrangement of the project meeting: Date: 2nd Novemver Time: 1300 hours Location: Community Hall Objectives of the Meeting: Proposing the New Computerized Record Keeping System Communication Details Communication Charter Detailed information about the communication Responsible Heads Timing Slots Meeting agenda of the concerned project meeting Project Manager 5 mins Project planning details Head of the project and project members 12 mins Project roles and responsibility description about the project members All team members 8 mins Estimation of time slot and task assignment for individual project members Project manger 8 mins Decision of goals and objectives Project manager 7 mins Doubt clarification among all the team members Project manager 4 mins Short description about the dos and donts within the scheduled project All team members 10 mins Information Sharing through communication channel Information Sharing through communication channel: There are various channels that helps in doing the communication measures within the project environment. The communication used in the RALS project can be described as follows: Channels for Communication Roles of Communication Channels Formal communication channels The formal communication channels are those, which can transmit the information to the internal structure of the organization. In this type of the communication, channel the information flows from the manger to the subordinates of the project management. This information are then transferred to the next stages of the stakeholder list. Transfer of the newsletter within the project management structure is known as the formal communication channels. Informal communication channels Informal channel of within the projects development structure is known as the channels that transfers the information through the web communication. The web communication involves intranet communication, chain commands etc. Unofficial communication channel Unofficial communication channels are recognized as the channels that are formed by the project manager in order to maintain the internal and external communication with the employees by establishing good relationship with the employees. Team Rules and Expectations Positive and negative effects Positive Effects Negative Effects 1. Proper division of work helps the employees and improving the project measures. This provides a good impact on the every individual within the project management group. 2. thinking in deep way about the project topic will be helpful in finding the critical analysis about the project topic. 3. Divided work load helps to motivate the employees in solving the risks and problems associated with the project. Each member can think the task in the way they like to. 4. Group work can helps in finding the social aspect within the project topic. 5. Group work makes all the employees more dedicated to their work and task assigned. 1. Late attendance of the student can result into the reduction in teamwork. This leads to the reduction in effectiveness of results. 2. Differentiation within the thoughts among the members of the project group are creates many problem within the project structure. Counter arguments against any rules creates disturbances. 3. The increased arguments create mess within the project development phases. 4. There are several people within the project that are resistant to change or not capable of understanding the project goals and objectives, it reduces the value of the project. 5. Large amount of people within the group creates many problems in managing the goals and objectives of the project. Team Values Team value Statements Importance of the team values connection establishment between the project goals and objectives Commitments for the project completion Knowledge distribution among individual members Idea sharing within the project group decision making with respect to right logic Reasoning power development aspect high prioritized team work Development of team strength successful and Work environment Development is always given the first priority Developmental aspect there is no chance of taking any wrong steps Reduction of dishonesty and ego Code of Ethics Statements: The core aim of our project is to develop an effective program in order to provide the view satisfaction. We always give priority to the user choices and their demands. We present that kind of show that provide social affection about the human life. We recently wants to develop a new system that provides support to our manual rostering system. With the help of this set up we can easily track the customer demands and get the solution as per the situations. We are just trying to improve our internal and external structure for designing our show more perfectly forms various stages and developmental perspectives. Rules and Expectations A project always needs a proper ruling and regulating structure that will be guiding the entire set up of the organization. The rules and regulating measures selected for the development of RALS project are provided as follows: Distribution of task Various tasks are allocated to various people in order to maintain the work distribution structure better. This aspect leads to the reduction in the workload. This should be followed as one rule in order to maintain the sustainable success of the project. Efficient wok environment Efficient work environment is one of the important aspects while considering the project success. This aspect can be maintained with the help of the structured ruling policies. Respectful structure Respectful structure denotes that all the members of the project group should maintain the respectful behaviour among all the senior and junior members of the project. Signature List of signatures of the important stakeholders Project stake holders Signatures Philips Fiscal Philips Fiscal France duke France duke Din Ambrose Din Ambrose John Lewis John Lewis Part 2 Learning Cycles Organized events Purpose of the event Scribe Organizer Communication intermediate Status date Commitments in primary stage For making all the team members united All team members Project manager Direct communication 20th October, 2016 Review of the external agenda For studying the government policies Project director External organizers Through mails 5th November Evaluation done on weekly basis Review of the project till progress All the stakeholders and project director All team members Through intranet 7th November Design review Detailed study of designing methods Project designer Stakeholders and project manager Through presentations 10th November Coding requirement To know the important aspect behind coding Quality management team Software developer Through presentations 20th November Integration of the codes To make the development of the program successful Quality management team Software developer and tester Presentations 21st November Part 3 Communication Plan Stakeholders and Importance of Stakeholders Information about the Stakeholders Stakeholder list Importance of Stakeholders Contract managing team This team of the project management helps to provide the assurance about the dealings with the internal and external stakeholders. The negotiation management is entirely managed by this team. Customers Customers and clients are the main source of introducing innovations within the programs and within the project. They are on the first priority in case of the project management. Efficient regulators A regulator plays a great role in finding the advantages and strength of the improvement related to the project. Here the example of the external regulators is government bodies. Regulatory bodies provides a structure that guides the project group to be effective with the regulatory measures. Project Director It is the most effective stakeholder of the project. It is the duty and responsibility of the project manager to manage all the detailed information and other details about the project. Group of the project Project group decides in which part they have to focus on. Project group decides the effectiveness of the project. The success of the project is entirely dependent on the project group. Quality and testing management team This department of the project team helps to measure the effectiveness of the project outcomes. This stage ensures the project success. Testing provide the outline of the process implementation after finishing the project. Accounts management team Accountant controls the expenses related to the project management. More the efficiency of the accountant is increased more the chances of increased performance of the project group. Suppliers Suppliers play a great role in the project management. The suppliers within the context of the project supply all the raw materials and other important aspect and details. Communication Plan for Stakeholders of RALS Target stakeholder Delivery process Frequency of delivery Medium Message Responsible head Sponsor, project manager, committee Report to target customer Everyday Coders project lead Formal reports Overall description about the project with their possible future possibilities Local viewers, project director Presentations Monthly basis Accountants and sponsor providers Demonstrations, documents Strategy formation and technology development Committee task Presentation Monthly basis Management and project head Through emails Objectives of the project Administration department Video presentations Monthly basis External organizers Mails, training papers Goals and objectives of the project Part 4 Annotated Bibliography Article 1: Project Management Knowledge Flows in Networks of Project Managers and Project Management Offices: A Case Study in the Pharmaceutical Industry According to Mller et al., (2013), knowledge is flowing through project member and among all the project managers. In addition to this, the information is also flowing through all the PMO members within a pharmaceutical RD company situated in China. In contrast with the situation of this project management paper, it is found that the all the knowledge resources are not limited to the identified PMO members. They are not only the knowledge provider in this cluster. This paper is also elaborating about the project governance structure. This paper is providing an overview about the knowledge management within the project management structure. Project management demands for the sustainable success of the project that will meet all the requirements of the project manager as well as the project. Article 2: The effects of Project Management Information Systems on decision making in a multi project environment According to Caniels Bakens (2012), the Project Management Information System (PIMS) should provide the project manager the support of the decision-making, organization, planning and control of the project. In most of the cases, the project managers are not satisfied with the produced information within the project group. A survey is done on 101 project managers about the six factors in relation with the PIMS. Structural modelling operation the project manager can study the project environment. This indicates the use of the project management with respect to the project manager. Project management information system is nothing but the managing the information system project in an innovative and interesting way. Project managers should contribute in this matter in order to provide the successful completion of the project. Article 3: A conceptual framework for tackling knowable unknown unknowns in project management According to Ramasesh Browning (2014), unknown measures are the main critical aspects within a project management aspect. This paper is elaborating the facts about the known and unknowns related to project management. This paper is also elaborating about the known and unknowns with the help of the conceptual frameworks within any project management structure. This model helps to relate the case factors, experiences and other important aspect concerned with the project management. This paper fills the space between literature and reality of project management approach. This paper is highlighting about the these unknown factors that may harm the sustainable success of the project. This can be controlled with the help of the conceptual frameworks, that will be guiding the project members as well as the project manager in order to achieve the success. Closure Checklist The closure checklist is given as follows- Steps Implemented actions Checks 1 Combining of team members and task distribution Yes 2 Work evaluation Yes 3 Plan and strategy development Yes 4 Cost and benefit analysis Yes 5 Completion of the software programming Yes 6 Integration of the programming Yes 7 Update to the client requirements Yes 8 Feedback Yes Project Environment Project Evaluation Relevancy Effectiveness Efficiency Sustainability RALS rostering project meet all the requirements of the project as well as clients. Relevance become so important in order to achieve the successful completion of the project. The project is effective enough in meeting all the requirements of the viewers. The effectiveness results into the successful completion of the project. The entire is efficient enough in providing successful results. Efficiency attracts the increased number of customer within the scenario of RALS. The plan is sustainable for that sustainability is maintained, if the discussed aspect about successful completion of the project can be studied well and realized then the sustainability can be maintained. Part 5 Reflection Project management is one of the most important aspects that must have to be learned by the students by me. The leadership qualities highlighted within the context of the RALS record keeping system guided me a lot in finding solutions in case of my project that I had to not only monitor but also operate as a leader within the college premises. A project is developed with the help of so many objectives and goals within its context. I have understood that this project is focusing on the goals and objectives of the ICT project management structure. In concerned with the context of the project, it guided me in recognizing the facts behind the ICT project management. I analysed many issues within my project with the help of the study of this RALS project. RALS project entirely guided me in understanding the problems and technicalities about the ICT project management. ICT is mainly related to the technical errors and other technical errors that should have to be meet in order to have the recognized and must be solved to get the good and proper results. Decision-making is another factor that I have learned from this project management study. The project has to take the decision with respect to the concerned goals and objectives of the project. I have found that this involves the perspective of the project members. I think that the opinions of the project members are very important in order to provide a proper guideline to them as well as other project stakeholder about the project goals and objectives. I have realized that the responsibility of the project leader is very much important for the success of the project. This leads to the development and successful completion of the project in contrast with the project objectives. The roles and responsibilities of the project manager and project members I have understood with the help of this project management aspect. The study of the RALS project guided me in finding the way of completing my project successfully. I could find issues within my project with the help of this study. The feasibility study of the project management also guided me to learn how effective it can be in order to meet all the user an project requirements with respect to the project members view point. References Canils, M. C., Bakens, R. J. (2012). The effects of Project Management Information Systems on decision making in a multi project environment.International Journal of Project Management,30(2), 162-175. Mller, R., Glckler, J., Aubry, M., Shao, J. (2013). Project management knowledge flows in networks of project managers and project management offices: A case study in the pharmaceutical industry.Project Management Journal,44(2), 4-19. Ramasesh, R. V., Browning, T. R. (2014). A conceptual framework for tackling knowable unknown unknowns in project management.Journal of Operations Management,32(4), 190-204. Zeng, S. X., Tam, C. M., Tam, V. W. (2015). Integrating safety, environmental and quality risks for project management using a FMEA method.Engineering Economics,66(1).